Property Managers
One contact, written programmes, documentation your committee or your landlord can approve, and invoices that match the quote line for line.
your reputation is on the line
As a project manager, you know that the smallest details—like a poor paint job—can cause delays and additional costs. Uneven coats, missed spots, or poor finishes can quickly lead to frustrated clients and damaged reputations.
when projects don’t go to plan
Delays, rework, and unsatisfactory results can disrupt your timeline, inflate your budget, and leave clients dissatisfied. You need a reliable partner who ensures flawless execution—every time.
deliver every project with confidence
Choose PaintX Australia. Our team of licensed painters delivers high-quality, seamless finishes that align with your timelines and exceed client expectations. We handle everything with precision, from paperwork to preparation, to ensure your projects run smoothly and on schedule.
what property managers actually need from a painter
You aren’t buying paint. You’re buying the absence of phone calls. A painting contractor who turns up when they said, notifies the residents themselves, sends you an update you can forward without rewriting it, and invoices exactly what was quoted, is worth more than one who is ten per cent cheaper.
Everything on this page is built around that. The documentation exists so you can approve work without chasing us for it, and the quote is itemised so you can defend it to an owner, a committee or a landlord who wasn’t at the inspection.
documentation, supplied not requested
Every quote over a defined threshold comes with the compliance pack attached rather than available: public liability certificate of currency, workers compensation, NSW painting licence, and safe work method statements for the work involved.
For strata and larger commercial sites we also supply a written works programme, resident or tenant notices ready to issue, and a condition report with photographs so there’s a record of what the property looked like before we touched it.
turnarounds, make-goods and maintenance
Vacancy costs money, so tenancy turnarounds are priced and programmed as a fixed scope with a date, not an open-ended job. We’ll tell you honestly whether a property needs a full repaint or a touch-up and make-good, because recommending a repaint on every vacancy is how a contractor loses a managing agent.
For portfolios, we’ll hold an agreed rate schedule so routine work doesn’t need a fresh quote each time, and so your owners see a consistent number.
how the job runs
- 01Single point of contactOne person who answers the phone and knows your properties, rather than a different number each time.
- 02Inspection and condition reportPhotographed, written, and issued to you — a record of the before state, not just a price.
- 03Itemised quoteLine by line, with products and coat counts, formatted to be forwarded to an owner or tabled at a meeting.
- 04Compliance pack attachedLicence and public liability certificate supplied with the quote, not after you ask for them.
- 05Written programme and noticesDates, sequence, and resident or tenant notices ready to issue.
- 06Work, with updatesProgress updates you can forward as they are, with photos.
- 07Handover and defectsWritten walk-through, defects closed out, and a completion record for your file.
- 08Invoice matching the quoteSame line items, same numbers. Variations only where they were agreed in writing first.
what is included, and what isn’t
included as standard
- One account contact across all your properties
- Photographed written condition reports
- Itemised quotes formatted for owners and committees
- Licence and public liability certificate supplied with every quote
- Written works programmes and ready-to-issue notices
- Tenancy turnaround scopes with a committed completion date
- Progress updates you can forward without rewriting
- Agreed rate schedules for portfolios
- Written defects close-out and completion records
- Invoices that match the quote line for line
- Five-year workmanship guarantee in writing
not included
Quoted separately if your job needs it, so nothing arrives as a surprise variation.
- Trades other than painting — we’ll refer, not improvise
- Structural, waterproofing and remedial building work
- Asbestos identification and removal
- Emergency make-safe outside agreed hours, unless arranged
why you can believe any of this
frequently asked questions
Do you provide your insurance certificate without being asked?
Yes. They come attached to the quote. Chasing a contractor for a certificate of currency isn’t a good use of your afternoon.
Can your quotes be tabled at a committee meeting?
That’s how they’re written — itemised by area with products, coat counts and exclusions stated, so three quotes can be compared line for line.
How quickly can you turn around a vacancy?
Most two-bedroom turnarounds are two to four days once we have access. We commit to a completion date rather than an estimate, because your vacancy clock is running.
Do you notify tenants and residents?
Yes. We issue the notices, put them up, and book individual access directly. You shouldn’t have to project-manage your contractor’s communication.
Will the invoice match the quote?
Line for line. Variations are agreed in writing before they happen, not discovered on the invoice.
Do you hold a rate schedule for portfolios?
Yes, on request. It keeps routine work consistent and lets you give owners a number without waiting for a site visit.
Do you work with strata managers as well as residential agents?
Both. The strata side gets the full documentation pack, resident programme and progressive sign-off described on our strata painting page.
What happens if there's a defect after handover?
Tell us and we come back. The workmanship guarantee runs five years and is written into the quote.
get a quote
tell us about the job.
Two minutes now, a proper answer within one business day — from a person, not a call centre.
- 1we come back to youwithin one business day, with the questions a quote needs
- 2site walkwe measure, check the surfaces and test the existing paint
- 3written, itemised quoteroom by room, product by name — the price on the quote is the price on the invoice
